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MEETING MINUTES OF
Delta Gamma Chapter, STTI
DATE: July 1, 2010, 10:00
a.m.-12:00 noon
PRESENT: Margaret Callahan, Barb Haag-Heitman, Diana Hankes, Maureen
Greene Richard Fehring, Terrie Garcia, Maureen O’Reilly, Diane
Dressler, Mary Polchert
ABSENT: Mary Darling, Kathleen Lendosky
HELD: Room 220, Clark Hall, Marquette University College of Nursing |
SUBJECT |
DISCUSSION |
ACTION FOLLOW-UP DATE |
| Call to order |
10:06 a.m.
by President H-H |
|
| Welcome new
Board Members/general members |
President
Barb H-H welcomed all. Diana Hankes was recognized for years
of service as secretary for SSTI.
New board members recognized: Diane Dressler
- faculty counselor and Terrie Garcia - secretary.
The following members were also mentioned:
Marianne Mosley will serve on the leadership committee. Mary
Polchert will continue to serve as the Leading Edge
Editor/Marquette Web Site Liaison, and Barb H-H will
serve as president for two more years.
At this point there is no President elect.
One of the focuses for the next year will be recruitment of members
to fill the president elect role. |
Ongoing recruitment
of members to fill the president elect role. |
| Minutes |
Approved with
correction of date (May 13, 2010). Motion by Maureen Green; seconded
by Dr. Richard Fehring. |
Garcia will
make date correction and email revised minutes to board. |
Board
Reports/Board Responsibilities |
| Chapter Finances |
No report – Mary
Darling not present. |
Barb H-H will
follow-up with Mary Darling. |
| Programs |
Maureen O’ Reilly
distributed a handout summarizing key points from the April 23-24th
Leadership Summit Conference held in Atlanta, Georgia. The areas
highlighted included membership retention, empowerment of members,
pre-induction, ongoing retention, lapsed member re-engagement,
tips for membership involvement, and effective communication/collaboration
in your chapter. Of these O’Reilly stressed
the importance of membership retention. O’Reilly indicated
that a subgroup at STTI headquarters discussed ways to recruit
and retain members, which seems to be the problem throughout all
chapters. Suggestions included doing everything the budget allows
because there is no one single way to contact members. Newsletters,
websites, social networking, which is becoming more important,
were all methods identified to increase visibility and reach out
to members.
Following is a list of a few common
issues /strategies among chapters:
- Getting members involved in recruitment
and retention is crucial. 95% of chapters allow their new
members to graduate and never make contact with them. Some
suggestions were to hold social events such as an afternoon
tea.
Maintaining post- induction contacts
to stay connected with members and continue:
- discussions of the benefits of STTI in
their careers.
- Lapse member re-invitation: hold events
and provide food to engage members, as well as hold
sessions at hospital facilities to increase visibility
and recruitment to STTI
- Effective communication and collaboration
within chapter both informal and informal.
President H-H reported that 20% of our members
do not have email addresses and 28 members to date are on the
STTI DG Facebook. Board discussed potential reasons for the
reluctance in using electronic communication. Some reasons included
less prevalence of use in rural areas, more use at work vs.
home. Board discussed several ways to keep in contact with new
inductees such as sending postcards (undergraduate) and
asking for new email addresses within 3 months of graduation
(before expiration of old emails). Scheduling mandatory post-induction
meetings. Finding ways to maintain communication with students
who move out of state. Use of creative language to draw students
to meetings such as staying away from the term “meeting”,
which could be a deterrent for some.
Dean Callahan asked if we ever tried to
cross reference list with advancement. President H-H indicated
that she worked with advancement which did an incredible job
with helping.
Newsletter: Should we have a hard copy
of the newsletter? The chapter
made a decision a couple of years ago to eliminate hardcopies,
but may have to rethink this in light what O’Reilly learned
at the Leadership Summit. Mailings were also suggested to announce
event/programs. Other suggestions were made, but overall it
comes down to resurveying our members to see what methods of
delivery members prefer.
Audit – idea has been discussed,
but not happened. O’Reilly learned at the summit that
anyone with a connection with members could conduct an audit
as long as the individual conducting the audit is not a board
member. Green mentioned how beneficial audits have been
for other organizations. Board discussed the benefits of completing
an audit this year for STTI DG. Other topics brought up included
requirements for filing a 990/990 EZ,. Green indicated that
a 990 /990EZ is not required unless there is $25,000 of revenue,
which is not applicable for the STTI DG chapter at this
time.
Lastly, discussion on the importance of beginning
to use evaluation tools for follow-up and feedback from members
was stressed in order to begin collecting comparative data. |
|
| Membership
criteria/recognition |
Discussion
revolved around defining criteria and recognition of STTI DG members.
Areas in need of reevaluation include the nurse leader criteria,
the process and criteria for selecting students at MUCN, and recognition
of exceptional members who are not publically recognized at induction. Dean
Callahan suggested forming a committee at MUCN to address student
selection/criteria. |
Continue discussion
at next meeting |
| Summary and
next steps |
President
asked board to provide input/feedback about areas STTI needs to
focus on in the upcoming year:
Hankes: areas of focus include strategic
planning to include an evaluation phase, archiving, keeping
accurate records and documents. Increase visibility of STTI
among students by holding social events at MUCN vs. having to
leave campus. Place more emphasis of the benefits being an SSTI
member by providing concrete examples.
Polchert: Use website as a forum for discussion
and surveying, look at more efficient ways to utilize website
and include in strategic plan. Consider engagement of new inductees
through a variety of mechanisms: website, mailings, and events.
Fehring: Consider connecting with graduate
students, including doctoral students. Focus on a more
intentional strategy for student recruitment at all levels. Identify
ways to engage and involve faculty participation.
Greene: Build a calendar around strategic
plan, which provides the process piece, but the strategic plan
needs to be practical. Financials should be seen twice
a year formally. Transactions should be handled in a more expeditious
manner. Increase active participation of members in STTI
activities/events. Begin strategizing early to engage more students
in the academic year.
O’Reilly: Evaluation is key in order
to keep members engaged and abreast of accomplishments. Increase
presence of STTI at MUCN by participating in orientations, open
houses, etc.
Callahan: Capitalize on things MUCN is
doing with marketing and communications, 75th anniversary
event participation, Alumni engagement strategies to increase
visibility, and implement deliberate strategies. House
a permanent STTI Delta Gamma display in MUCN entrance. Place
a poster/display at MU Neighborhood Health Center promoting
the book drive project. Partner in a more intentional way with
student nurses. Link Delta Gamma website to display screen in
Terrace. Several expressed the need to implement a mechanism
to keep track of members who move out of state. Callahan suggested
connecting students with chapters in areas they are moving to.
Garcia: Connecting students who move out
of state with a STTI mentor located in the state they are moving
to; STTI members/board to participate in community activities
with students such as hunger task force; increase visibility
with MUSNA; highlight member accomplishments and new members
on Facebook and website.
Other ideas: leader-to-leader teleconferences-making
informal phone calls may provide other opportunities for collaborations
locally and within the U.S. All: MSN, PhD, and community member
recruitment should be more intentional. Reevaluating the criteria
for induction. Develop a collective message about our intentions
and goals.
Overall themes included engagement and
intentional recruitment of new members and continuing members,
evaluation, and deliberate strategizing. |
Revisit
strategic plan; consider reorganizing it in table format. |
| Strategic
plan |
Board reviewed
2009 goals for the Strategic Plan
Knowledge
- Continue support of annual research grant
award at $3000
Goal Met and will continue to support
- Goal Met: Continue participation on planning
committee for SE Wisconsin Research Day
Goal Met and will continue to participate
- Continue financial support of $125 for
door prizes for the SE Wisconsin Research Day
Goal Met and will continue, but reconsider
the amount at the next meeting
- Sponsor an educational program for the
membership that showcases the research supported in the previous
year by the DG grant
Goal not met due to scheduling conflicts with MUCN 100
Years of Women Programming.
Suggestions: Hold a Mini research showcase for at students which
could include the above stated goal.
- Enhance membership communication and
invitation to post their scholarly work on the DG website
Goal partially met through the use of website. Posted
abstracts and new publications were updated within the navigation
bar for research and other publications.
Leadership
- Sponsor 2 Board Members at the 40th STTI
Biennial Meeting in Oct. 09
Goal Met
- Sponsor 2 Board or Committee Members
at the STTI Leadership Academy in Sept. 2010
Goal partially met: One board member attended
Suggestions: Dean Callahan suggested partnering with MUCN to
sponsor students for the STTI leadership Academy at the Indianapolis.
Sponsorship could include Academy registration fee and a stipend
to help with hotel costs. Could sponsor inducted juniors with
the expectations to present to their peers afterwards (commitment
piece).
- Continue to sponsor Joint Program with
the Milwaukee Consortium in Spring of 2010
Goal Met
Service
Continue support of MUNHC
by conducting book drives throughout the year at all DG sponsored
events; partner with MUSNA on a minimal of 1 book drive, include
in invitations for Induction and 30th year celebration.
Goal Met and will continue to support
Suggestions: Mary Polchert suggested linking book drive
to PayPal. Dean Callahan recommended that alumni know about PayPal
connection to book drive. Maureen O’Reilly suggested time
to be arranged at a MUCN faculty meeting to provide an overview
of Delta Gamma and book drive. Other suggestions included collecting
friendly used books at various locations, having the students
purchase books, and having students deliver books as previously
done.
Community
Continue to support MU “Project
Beyond” by providing mentorship to students. Currently 1
DG member is connected with a student.
Goal partially met. One DG member sponsored three students.
This goal was partially effective due to scheduling conflicts
with students
Suggestions: Continue to explore mentorship goal,
but also provide financial support to pay student tutors for
BEYOND students. Students could benefit from tutoring their
freshmen year, a critical time for many. Estimated cost 10/week
per semester/$3,200 per year.
- Host the 30 year celebration of Delta
Gamma in April 2010 for members and past members
Goal Met
Sustainability
- Implement Pay Pal on web site for online
registrations and donations
Goal Met
- Host the 30 year celebration of Delta
Gamma in April 2010 for members and past members
Goal Met
- Explore mentoring of nursing students
by DG members to expose them to a variety of roles in nursing
beyond the acute care experience
Goal Not Met
Explore Chapter Key Award
Continue to explore; no decisions made
Suggestions: Dr. Fehring mentioned the student scholar
program that designates freshmen students with exceptional GPA’s
at the end of their first year to consider a graduate degree.
There may be partnership opportunities |
Continue discussion about book drive at
next meeting
Continue discussion about book drive at
next meeting
Continue discussion about book drive at
next meeting |
| Next meeting |
Wednesday,
August 18, 2010, 4:00-5:30pm |
Board to schedule
2010-2011 meetings at August meeting |
| Adjournment |
12:00 noon |
Respectfully
submitted |
Archives of Meeting Minutes
of Delta Gamma Chapter of STTi >> |
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